The Radio Amateurs of Canada and the Canadian Red
Cross have joined together to provide assistance to individuals and families affected
by disasters in Canada and around the world. Local radio clubs and Red Cross offices are
encouraged to work together to plan for disasters that might affect their community.
MEMORANDUM OF UNDERSTANDING
The Radio Amateurs of Canada Inc.
The Canadian Red Cross Society
The Canadian Red Cross Society recognizes that the Radio Amateurs of Canada Inc., because
of its excellent geographical coverage, can render valuable aid in maintaining the
continuity of communications during disasters and emergencies when normal communications
facilities are disrupted or overloaded.
The Radio Amateurs of Canada Inc. recognizes The Canadian Red Cross Society as an agency
that provides assistance to individuals and families affected by disasters in Canada and
around the world through the International Committee of the Red Cross and the
International Federation of Red Cross and Red Crescent Societies.
Whenever there is a disaster or an emergency requiring the use of radio communications
facilities, the Radio Amateurs of Canada Inc. agrees to provide, whenever and wherever
1. The alerting and mobilization of volunteer emergency communications personnel and
equipment in accordance with a pre-determined plan.
2. The establishment and maintenance of fixed, mobile and portable emergency
communications facilities for local radio coverage and point-to-point contact between Red
Cross and various locations, as required; and
3. Adequate provision of service for the duration of the emergency or until substantial
regular communications are restored and stand down is ordered by Red Cross Emergency
This Memorandum of Understanding will remain in effect provided that either party may
terminate this Memorandum of Understanding by giving the other party three months notice
in writing of its intention to so terminate.
Further details concerning the method of cooperation are outlined in Appendix A.
Information on the organization of The Canadian Red Cross Society and the Radio Amateurs
of Canada Inc. is attached as Appendix B.
Radio Amateurs of Canada Inc.
National Director, Field Operations
The Canadian Red Cross Society
April 28, 1994
Guidelines for Cooperation
1. Through its executive level, Radio Amateurs of Canada Inc. will maintain liaison with
The Canadian Red Cross Society's Emergency Services in order that there may be the closest
possible cooperation in emergency communications planning and the coordination of radio
communication facilities for disaster relief operations.
2. Red Cross Divisions, Regions and Branches are encouraged to invite one or more members
of the amateur radio community to serve as Red Cross volunteers for emergency preparedness
3. Personnel of the Radio Amateurs of Canada Inc. are eligible for reimbursement by Red
Cross for reasonable out-of-pocket and travelling expenses while conducting approved
business on behalf of the Society.
4. Detailed operating plans for the full utilization of the communications facilities of
the Amateur Radio Emergency Service should be developed by the local Red Cross in
cooperation with the Radio Amateurs of Canada Inc.'s local Emergency Coordinator.
5. The Canadian Red Cross Society will recommend to its Divisions that membership on
disaster preparedness and relief committees include representation from the appropriate
officials of the Radio Amateurs of Canada Inc.
6. The Canadian Red Cross Society will furnish Divisions with copies of this statement of
understanding and the Radio Amateurs of Canada Inc. will similarly furnish copies to its
OCTOBER 25, 1993
Organization of The Canadian Red Cross Society
1. The National Headquarters of The Canadian Red Cross Society is located in Ottawa. For
administrative purposes, Canada is divided into ten Divisions with each Division having
jurisdiction within its own Province. Divisional Offices are located in the followin
cities: Burnaby, B.C.; Calgary, Alberta; Regina, Saskatchewan; Winnipeg, Manitoba;
Mississauga, Ontario; Verdun, Quebec; Saint John, New Brunswick; Halifax, Nova Scotia;
Charlottetown, Prince Edward Island; and St. John's, Newfoundland. The B.C/Yukon Division
and the Alberta/NWT Divisions are responsible for Red Cross operations in their respective
2. Regions and Branches are the local units within each Division of The Canadian Red Cross
Society. These units are responsible for all local activities of the Red Cross within its
territory, subject to the policies and regulations of the divisional and national
3. Each Region and Branch is responsible for developing an Emergency Services Committee of
the best qualified volunteers available. This Committee studies the disaster hazards of
the territory and surveys local resources for personnel, equipment and supplies, including
transportation and emergency communication facilities, that are available for disaster
relief. It also formulates co-operative plans and procedures with local governmental
agencies, private and other volunteer organizations for carrying on relief operations
should a disaster occur.
Organization of the Radio Amateurs of Canada Inc.
4. The American Radio Relay League Inc., (ARRL) was founded in 1914 to encourage and
support every aspect of amateur radio. The ARRL became a bi-national organization in 1920
with the formation of the Canadian Division and Canadian membership.
5. The Canadian Division was known in Canada as the Canadian Radio Relay League Inc.,
(CRRL) giving it a distinctly national entity. The CRRL elected officers were charged with
policy administration as established by their Executive Committees and Board of Directors.
On May 2, 1993 the Canadian Amateur Radio Federation and the Canadian Radio Relay League
Inc. ceased operation and merged together on that day to form the Radio Amateurs of Canada
Inc. This agreement will then continue in force with Radio Amateurs of Canada Inc. who
will carry on with the Field Services Organization.
6. The Radio Amateurs of Canada Inc.'s Field Services Organization operations are
administered by the Field Services Manager through elected Section Managers (SM). Canada
is divided into seven sections: British Columbia-Yukon, Alberta and the North-West
Territories, Saskatchewan, Manitoba, Ontario, Quebec and the Atlantic Provinces, New
Brunswick, Nova Scotia, Prince Edward Island and Newfoundland forming the
7. The Radio Amateurs of Canada Inc. sponsored Amateur Radio Emergency Service (ARES)
consists of two branches: the Amateur Radio Emergency Service (ARES) and the National
Traffic System (NTS). Both branches work together, are supported by thousands of licensed
radio amateurs and are under the jurisdiction of their Section Manager.
8. ARES - Amateur Radio Emergency Service. The ARES is an organization of licensed radio
amateurs who have voluntarily registered their qualifications and equipment with the Radio
Amateurs of Canada Inc. for communication duty when disaster strikes. It is supported and
directed by Radio Amateur of Canada Inc. appointees. The leading provincial ARES official
is the Section Emergency Coordinator (SEC) who appoints individual Emergency Coordinators
(ECs) and District Emergency Coordinators (DECs) across the province to assist locally. It
should be noted that membership in ARES is not restricted to members of RAC.
9. NTS - National Traffic System. The NTS compliments the ARES and functions daily in the
handling of medium and long distance formal message traffic and whose network operations
can be stepped up to meet the needs of an emergency situation. The leading NTS official is
the Section Traffic Manager (STM) who is assisted by carefully trained and selected Net
Managers (NMs). Traffic nets link with other nets throughout North America and South
America, the Caribbean and Australia and operate every day and night of the year.
Further-training, tests and drills for the ARES and NTS members maintain a disciplined
readiness in providing emergency communications.
10. Radio Amateurs of Canada Inc.'s Section officials (SM), (SEC), (STM) work closely
together daily as well as with the organization's Headquarters and/or Government officials
as required during emergency situations.
February 11, 1994