The Radio Amateurs of Canada Inc.


The Canadian Red Cross Society

The Canadian Red Cross Society recognizes that the Radio Amateurs of Canada Inc., because of
its excellent geographical coverage, can render valuable aid in maintaining the continuity of
communications during disasters and emergencies when normal communications facilities are
disrupted or overloaded.

The Radio Amateurs of Canada Inc. recognizes The Canadian Red Cross Society as an agency
that provides assistance to individuals and families affected by disasters in Canada and around
the world through the International Committee of the Red Cross and the International Federation
of Red Cross and Red Crescent Societies.

Whenever there is a disaster or an emergency requiring the use of radio communications
facilities, the Radio Amateurs of Canada Inc. agrees to provide, whenever and wherever possible:

1. The alerting and mobilization of volunteer emergency communications personnel and
equipment in accordance with a pre-determined plan.

2. The establishment and maintenance of fixed, mobile and portable emergency communications
facilities for local radio coverage and point-to-point contact between Red Cross and various
locations, as required; and

3. Adequate provision of service for the duration of the emergency or until substantial regular
communications are restored and stand down is ordered by Red Cross Emergency Services.

This Memorandum of Understanding will remain in effect provided that either party may
terminate this Memorandum of Understanding by giving the other party three months notice in
writing of its intention to so terminate.

Further details concerning the method of cooperation are outlined in Appendix A. Information on
the organization of The Canadian Red Cross Society and the Radio Amateurs of Canada Inc. is
attached as Appendix B.

Signed by:

Radio Amateurs of Canada Inc.

National Director, Field Operations
The Canadian Red Cross Society

April 28, 1994


Guidelines for Cooperation

1. Through its executive level, Radio Amateurs of Canada Inc. will maintain liaison with The
Canadian Red Cross Society's Emergency Services in order that there may be the closest possible
cooperation in emergency communications planning and the coordination of radio
communication facilities for disaster relief operations.

2. Red Cross Divisions, Regions and Branches are encouraged to invite one or more members of
the amateur radio community to serve as Red Cross volunteers for emergency preparedness and

3. Personnel of the Radio Amateurs of Canada Inc. are eligible for reimbursement by Red Cross
for reasonable out-of-pocket and travelling expenses while conducting approved business on
behalf of the Society.

4. Detailed operating plans for the full utilization of the communications facilities of the Amateur
Radio Emergency Service should be developed by the local Red Cross in cooperation with the
Radio Amateurs of Canada Inc.'s local Emergency Coordinator.

5. The Canadian Red Cross Society will recommend to its Divisions that membership on disaster
preparedness and relief committees include representation from the appropriate officials of the
Radio Amateurs of Canada Inc.

6. The Canadian Red Cross Society will furnish Divisions with copies of this statement of
understanding and the Radio Amateurs of Canada Inc. will similarly furnish copies to its Field

OCTOBER 25, 1993


Organization of The Canadian Red Cross Society

1. The National Headquarters of The Canadian Red Cross Society is located in Ottawa. For
administrative purposes, Canada is divided into ten Divisions with each Division having
jurisdiction within its own Province. Divisional Offices are located in the following cities:
Burnaby, B.C.; Calgary, Alberta; Regina, Saskatchewan; Winnipeg, Manitoba; Mississauga,
Ontario; Verdun, Quebec; Saint John, New Brunswick; Halifax, Nova Scotia; Charlottetown,
Prince Edward Island; and St. John's, Newfoundland. The B.C/Yukon Division and the
Alberta/NWT Divisions are responsible for Red Cross operations in their respective Territory.

2. Regions and Branches are the local units within each Division of The Canadian Red Cross
Society. These units are responsible for all local activities of the Red Cross within its territory,
subject to the policies and regulations of the divisional and national organization.

3. Each Region and Branch is responsible for developing an Emergency Services Committee of
the best qualified volunteers available. This Committee studies the disaster hazards of the
territory and surveys local resources for personnel, equipment and supplies, including
transportation and emergency communication facilities, that are available for disaster relief. It
also formulates co-operative plans and procedures with local governmental agencies, private and
other volunteer organizations for carrying on relief operations should a disaster occur.
Organization of the Radio Amateurs of Canada Inc.

4. The American Radio Relay League Inc., (ARRL) was founded in 1914 to encourage and
support every aspect of amateur radio. The ARRL became a bi-national organization in 1920
with the formation of the Canadian Division and Canadian membership.

5. The Canadian Division was known in Canada as the Canadian Radio Relay League Inc.,
(CRRL) giving it a distinctly national entity. The CRRL elected officers were charged with
policy administration as established by their Executive Committees and Board of Directors. On
May 2, 1993 the Canadian Amateur Radio Federation and the Canadian Radio Relay League Inc.
ceased operation and merged together on that day to form the Radio Amateurs of Canada Inc.
This agreement will then continue in force with Radio Amateurs of Canada Inc. who will carry
on with the Field Services Organization.

6. The Radio Amateurs of Canada Inc.'s Field Services Organization operations are administered
by the Field Services Manager through elected Section Managers (SM). Canada is divided into
seven sections: British Columbia-Yukon, Alberta and the North-West Territories, Saskatchewan,
Manitoba, Ontario, Quebec and the Atlantic Provinces, New Brunswick, Nova Scotia, Prince
Edward Island and Newfoundland forming the Maritime/Newfoundland Section.

7. The Radio Amateurs of Canada Inc. sponsored Amateur Radio Emergency Service (ARES)
consists of two branches: the Amateur Radio Emergency Service (ARES) and the National
Traffic System (NTS). Both branches work together, are supported by thousands of licensed
radio amateurs and are under the jurisdiction of their Section Manager.

8. ARES - Amateur Radio Emergency Service. The ARES is an organization of licensed radio
amateurs who have voluntarily registered their qualifications and equipment with the Radio
Amateurs of Canada Inc. for communication duty when disaster strikes. It is supported and
directed by Radio Amateur of Canada Inc. appointees. The leading provincial ARES official is
the Section Emergency Coordinator (SEC) who appoints individual Emergency Coordinators
(ECs) and District Emergency Coordinators (DECs) across the province to assist locally. It
should be noted that membership in ARES is not restricted to members of RAC.

9. NTS - National Traffic System. The NTS compliments the ARES and functions daily in the
handling of medium and long distance formal message traffic and whose network operations can
be stepped up to meet the needs of an emergency situation. The leading NTS official is the
Section Traffic Manager (STM) who is assisted by carefully trained and selected Net Managers
(NMs). Traffic nets link with other nets throughout North America and South America, the
Caribbean and Australia and operate every day and night of the year. Further-training, tests and
drills for the ARES and NTS members maintain a disciplined readiness in providing emergency

10. Radio Amateurs of Canada Inc.'s Section officials (SM), (SEC), (STM) work closely together
daily as well as with the organization's Headquarters and/or Government officials as required
during emergency situations.

Don Shropshire
February 11, 1994