Radio Amateurs of Canada Inc.
Canadian Red Cross Society
Renewed March 2009)
Canadian Red Cross Society recognizes that the Radio Amateurs of Canada Inc.
(RAC), because of its excellent geographical coverage, can render valuable aid
in maintaining the continuity of communications during disasters and emergencies
when normal communications facilities are disrupted or overloaded.
Radio Amateurs of Canada Inc. recognizes The Canadian Red Cross Society (Red
Cross) as an agency that provides assistance to individuals and families
affected by disasters in
and around the world through the International Committee of the Red Cross and
the International Federation of Red Cross and Red Crescent Societies.
there is a disaster or an emergency requiring the use of radio communications
facilities, the Radio Amateurs of Canada Inc. agrees to provide, whenever and
The alerting and mobilization of volunteer emergency communications
personnel and equipment in accordance with a pre-determined plan;
The establishment and maintenance of fixed, mobile and/or portable
emergency communications facilities for local radio coverage and point-to-point
contact between Red Cross and various locations, as required; and
Adequate provision of service for the duration of the emergency or until
substantial regular communications are restored and stand down is ordered by Red
Cross Disaster Management.
purpose of this Memorandum of Understanding is to clarify the relationship,
roles, responsibilities and terminology between the Field Services Organisation
of Radio Amateurs of Canada Inc. and The Canadian Red Cross Society.
This document is not intended to create, does not create, and should not
be interpreted as creating, any contractual or other enforceable legal
relationship between the two parties.
Memorandum of Understanding supersedes any previous agreement made between The
Canadian Red Cross Society and Radio Amateurs of Canada Inc. and will remain in
effect provided that either party may terminate this Memorandum of Understanding
by giving the other party three months notice in writing of its intention to so
details concerning the method of cooperation are outlined in Appendix A.
Information on the organisation of The Canadian Red Cross Society and the
Radio Amateurs of Canada Inc. is attached as Appendix B.
12 March 2009
R. D. (Bob) Cooke VE3BDB
President and Chairman
Radio Amateurs of Canada Inc.
12 March 2009
(Original signed by)
Director, Disaster Management
Canadian Red Cross Society
its executive level, Radio Amateurs of Canada Inc. will maintain liaison
with The Canadian Red Cross Society's Disaster Management in order that
there may be the closest possible cooperation in emergency communications
planning and the coordination of radio communication facilities for disaster
Cross Zones, Regions and Branches are encouraged to invite one or more
members of the amateur radio community, in particular from the ARES, to
serve as Red Cross volunteers for emergency preparedness and relief
activities which may include (but are not limited to) sharing resources,
developing emergency communication training materials and resources, and
involvement in disaster exercises.
of the Radio Amateurs of Canada Inc. are eligible for reimbursement by Red
Cross for reasonable out-of-pocket and travelling expenses while conducting
approved business on behalf of the Society.
possible, the Canadian Red Cross will work with Radio
Amateurs of Canada
to supplement Red Cross’ coverage area. There should be no expectation of
reimbursement or purchasing of equipment (antennae and base stations,
for example) without prior written authorization from a Red Cross manager.
- Access to Red Cross
property during off hours will be facilitated by the Red Cross.
operating plans for the full utilization of the communications facilities of
the Amateur Radio Emergency Service should be developed by the local Red
Cross in cooperation with the Radio Amateurs of Canada Inc.'s local
Canadian Red Cross Society will recommend to its Zones that membership on
disaster preparedness and relief committees include representation from the
appropriate officials of the Radio Amateurs of Canada Inc.
Canadian Red Cross Society will furnish Zones with copies of this statement
of understanding and will encourage Zones to work cooperatively with RAC
Field Services Officials in matters pertaining to emergency communications;
and the Radio Amateurs of Canada Inc. will similarly furnish copies to its
Field Services Officials and encourage those officials to work cooperatively
with Red Cross Zones in matters pertaining to emergency communications.
of The Canadian Red Cross Society
National Headquarters of The Canadian Red Cross Society is located in
. For administrative purposes,
the Canadian Red Cross is divided into four Zones, each having jurisdiction
within its own geographic area. Zone Offices are located in the following
cities: Western Zone -
; Ontario Zone -
; Quebec Zone -
Quebec; Atlantic Zone - Saint John,
New Brunswick. Western Zone is responsible for Red Cross operations in British Columbia,
and Northwest Territories
and Branches are the local units within each Zone of The Canadian Red Cross
Society. These units are responsible for all local activities of the Red
Cross within its territory, subject to the policies and regulations of the
zone and national organisation.
Red Cross office is responsible for developing a Disaster Management
Committee of the best qualified volunteers available.
This Committee studies the disaster hazards of the territory and
surveys local resources for personnel, equipment and supplies, including
transportation and emergency communication facilities, that are available
for disaster relief. It also
formulates co-operative plans and procedures with local governments, agencies,
private and other volunteer organisations for carrying on relief operations
should a disaster occur.
of the Radio Amateurs of Canada Inc.
American Radio Relay League Inc., (ARRL) was founded in 1914 to encourage
and support every aspect of amateur radio.
The ARRL became a bi-national organisation in 1920 with the formation
of the Canadian Division and Canadian membership.
Canadian Division was known in
as the Canadian Radio Relay League Inc. (CRRL), giving it a distinctly
national entity. The CRRL
elected officers were charged with policy administration as established by
their Executive Committees and Board of Directors.
On May 2, 1993, the Canadian Amateur Radio Federation and the
Canadian Radio Relay League Inc. ceased operation and merged together on
that day to form the Radio Amateurs of Canada Inc.
This agreement will then continue in force with Radio Amateurs of
Canada Inc. who will carry on with the Field Services Organisation.
Radio Amateurs of Canada Inc.'s Field Services Organisation operations are
administered by the Vice President for Field Services through elected
Section Managers (SMs). Canada
is divided into eight sections: British
Columbia/Yukon; Alberta /North-West Territories/Nunavut; Saskatchewan;
Manitoba; Ontario; Quebec; the Maritimes (which includes the Provinces of
New Brunswick, Nova Scotia and Prince Edward Island); and
Radio Amateurs of Canada Inc. sponsored Amateur Radio Emergency Service
(ARES) consists of two branches: the
Amateur Radio Emergency Service (ARES) and the National Traffic System
(NTS). Both branches work together, are supported by thousands of licenced
radio amateurs and are under the jurisdiction of their respective Section
- Amateur Radio Emergency Service. The
ARES is an organisation of licenced radio amateurs who have voluntarily
registered their qualifications and equipment with the Radio Amateurs of
Canada Inc. for communication duty when disaster strikes.
It is supported and directed by Radio Amateur of Canada Inc.
appointees. The leading
provincial ARES official is the Section Emergency Coordinator (SEC) who
appoints individual Emergency Coordinators (ECs) and District Emergency
Coordinators (DECs) across the province to assist locally.
It should be noted that membership in the ARES is not restricted to
members of RAC.
- National Traffic System. The
NTS compliments the ARES and functions daily in the handling of medium and
long distance formal message traffic and whose network operations can be
stepped up to meet the needs of an emergency situation. The leading NTS
official is the Section Traffic Manager (STM) who is assisted by carefully
trained and selected Net Managers (NMs).
Traffic nets link with other nets throughout North America and South
America, the Caribbean and
and operate every day and night of the year.
Further-training, tests and drills for the ARES and NTS members help
to maintain a disciplined readiness in providing emergency communications.
The National Traffic System Coordinator (NTSC) assists in providing
advice in support of existing Section local NTS nets and in establishing new
National Emergency Coordinator is responsible for coordinating cooperation
between RAC Sections and international mutual assistance with the ARRL when
such assistance is required and requested.
Working closely with the Manager of the National Amateur Radio
Emergency Database (NARED), the
NEC establishing a pool of trained and equipped Radio Amateurs who are
qualified and willing to travel to stricken areas if needed.
The NEC operates in cooperation with SMs and SECs.
National Training Coordinator’s function is to research, devise and make
available consistent training methods, documents and other training support
to RAC ARES units and members. The
NTC is authorized to appoint Section Training Coordinators (STC) to assist
in this task. The NTC and STC
will work in cooperation with the SM and SEC in matters related to ARES
Amateurs of Canada Inc.'s Section officials (SM), (SEC), (STM) work closely
together daily as well as with the organisation's Headquarters and/or
Government officials as required during emergency situations.