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Information on How to do Presentations for RAC Canada 2020 Conference RAC Canada 2020 Conference: Sunday, September 20

RAC Canada 2020 Conference slide
Zoom Tutorials | Presentation Tips | PowerPoint

Radio Amateurs of Canada is using the Zoom Video Conferencing platform for the Canada 2020 Conference and Annual General Meeting.

Each presentation will be its own Zoom webinar. Individual links for presentations will be provided by the Conference Host and posted on the RAC website prior to the weekend. There will also be volunteer co-hosts to help moderate each webinar. Further detailed instructions be will posted here and also send an email to you. In the meantime, to get you started we have provided several short videos from Zoom on how to make the most of this experience.

Our volunteer Conference Host will set everything up in Zoom prior to your arrival at the Conference. Our host is there to help you enjoy your experience and answer any of your questions so you can focus on your presentation.

How to sign into a Zoom meeting (Conference): 

https://youtu.be/hIkCmbvAHQQ

An email invitation will be sent to you by the Conference Host. It will contain a link which will invite you to Join the Conference (“Zoom meeting”) as shown in the above video. You will also be able to test the audio and video settings on your computer before the presentation.

 

How to Share Content (Computer screen, documents, video/audio): 

https://youtu.be/YA6SGQlVmcA

There is no need to upload or transfer files as Zoom allows you to share your own computer screen, documents and even videos from your computer. 

Important note: Please check your computer screen before sharing it to make sure there is nothing private or sensitive on it. 

In addition to the above videos, you can also find several video tutorials at the following link:

206618765-Zoom-video-tutorials

  •  Joining & Configuring Audio & Video
  • Sharing Your Screen
  • Sharing Multiple Screens Simultaneously
  • Recording a Zoom Meeting

Please stay tuned to this page for more instructions and information.

Tips for Zoom Presenters:

If you would like to practise using Zoom before the presentation, you can sign up for a free Zoom account at the following link: https://zoom.us
 
How to Share Your Screen:
Preparations: The best practice is to have your presentation already launched within the applicable application so you can quickly select it from the share screen.
 
You can share your desktop screen, your video camera (make sure you are not muted), an application, web browser tabs, files etc. or iPhone with cable or Airplay.
 
To share the content of your screen with others:
 
Select what you want to present and click “Share” in the bottom right corner!
 
Or:
 
On Windows: press Alt + S on your keyboard.
 
On Mac: User: command + shift + S (same as clicking the Green “Shared Screen” button).
 
Note: The content showing in the green highlight is what you are sharing.
 
Mute:

To mute everyone, except yourself, so you have no audio distractions:

Windows: Alt + M
 
Mac: Command + Control + M
 
Prevent Interruptions:
To prevent participants from taking over or cutting in on your presentation  (Host or co-Host Mode)
 
Security Tabs:  
Here are some security settings to consider:
 
“Allow participants to “share screen, chat, rename themselves (uncheck to STOP them)
 
If you want someone to be able to share content you will need to check “share screen” back in the Security Tab and select the user.
 
Note: There maybe a slight time lag before everyone sees your content, so keep this in mind, especially if you are doing a manual slide change in PowerPoint.
 
Once you are sharing your screen you can click “New Share” and browse to a Word document, etc. and open it without the participants seeing your cursor moving around.
 
Then click “Share” in the bottom right corner again and you will instantly switch to the second Share.
 
Video sharing:  
 
Check the two settings in the bottom left corner of your screen share page:
 
Share computer sound
 
Optimize Zoom screen sharing for video clip
 
Note: You users bandwidth connection will impact how their viewing experience.
 
Sharing a portion of your screen:
This is good way to show only part of a document, where you do not want participants to see the full page or to see your scroll bars or you moving around the cursor.
 
Before sharing your screen, select your content from sharing page and at the top select “Advanced” instead of basic.
 
Then select box which says “Portion of the screen”: The green highlight is what participants see, you can move the box around it goes yellow and freezes the participants screen briefly. You can also resize the screen at any time.
 
If you have a presentation in the Cloud like Google Docs.  Open the Cloud application and make sure you have the content shared with yourself as the link. This allows you to run the applicable content using the link in a browser window.
 

Tips for PowerPoint Presentations:

 
Have PowerPoint application open and your presentation queued to run, so when you opening Sharing you can click on PowerPoint instead of your Desktop. Don’t forget to “Share Computer Sound” and then click “Share” in the bottom right corner.
 
If you also do not want the side bars with the slides and the top menu functions showing.
 
Click Slide Show and “Start from the Beginning” that keeps the clutter off the screen
 
Here are some quick steps: 
 
  1. In the meeting controls, click the Share Screen button.
  2. In the sharing window that opens click Microsoft PowerPoint to select it.
  3. If your presentation includes narration, sound, or video:
    1. Check the Share computer sound box.
    2. b. If your computer prompts you to install the Zoom audio device, do so.
  4. Click the Share button.
  5. In PowerPoint:
    1. Switch to Slide Show mode (Start from the beginning).
    2. Give your presentation.
  6. When done, click Zoom’s Stop Share button.
  7. This will take you back to the main or breakout room where you can speak with the participants.
MultiTask (recommended method):
If you want to multitask while the PowerPoint presentation is running, Open SlideShow,  click Setup SlideShow, Browse By Individual Window (second item list), then pull your resize the window before sharing.  The area highlighted in green in what you will be sharing. Click Share and when finished Stop Sharing.
 
If you have your desktop camera on you, participants will see you. Make sure you have the Share computer sound box checked and you can speak with the participants (make sure you are not muted).
 
Polling:
 
Questions must be created in Settings prior to your meeting
 
Zoom Settings, Meeting tab:
 
Scroll way down to “In Meeting Basic Header”: ensure Polling is turned ON (off by default)
 
Then to create a poll Question go back to the Settings screen and click “Meetings” in the left panel
 
Find your meeting, click to edit and at the very bottom there is a section where it says you have not created any poll yet. Click “Add”.  You can have single select or multi select answers.
 
You can add a second question but best to go back to the main polls screen and click “Add” again.
 
Doing an add question while at the bottom of the first question will make them appear immediately after each other.
 
The have participants see the poll, you need to select Polls and then LAUNCH POLL.
Then you can share the results of the poll.
 
Annotating Your Shared Screen:  Main menu bar along the top pick the annotate pencil.
 
Gives you a menu of various methods to markup your shared content on the fly.
 
Stop Others from Annotating:
 
Keep participants from annotating on your shared screen:  (Host Mode)
 
Security Tab:  
 
“Allow participants to”: annotate on shared content  (uncheck to stop them)
 
Don’t forget to sign out once you have finished if you are hosting a meeting.